Update Swim Open Information

Dear friends,
 
Malmsten Swim Open Stockholm this Olympic year is quite soon coming up!
Many things are happening around us all for the moment, but we still work with the ambition that this fifth edition will be an awsome event!!! You all bring a fantastic nice line-up with so many fast international swimmers from your fantastic teams.

We are really looking forward to see you all in Stockholm and our Swim Open Organisation will do our best to make your stay at Swim Open 2020 something extra!

Below some useful information, and you also find all information at this site.
 
Corona/COVID-19 update,
At this moment, with the current information we have, we work with full intention that this year´s edition of Swim Open will be held as planned. Eventually with some restrictions/recommendations for handshakes/cheek kisses/hugs etc. About audience we have not take any decision for the moment. We follow continuosly the statistic at  https://www.worldometers.info/coronavirus/. And we will continuosly give you updates if anything change about status the competition, but for the moment we don´t see the risk that the event will not be arranged as planned.
 
Ok, now some more and very important information about the Malmsten Swim Open Stockholm event. And those of you that already has done thing below, just be happy
 
 
ENTRIES

Closing date for entries is the 10 of March.
Qualification period: 2019-01-01 to 2020-03-08 in 25m or 50m pool.
ATTENTION: Entry times from 50 m pools will be seeded ahead of times from 25 m pools in all events except 800 &1500m freestyle were 25 m times will be converted to 50 m times.
 
Swedish and Finnish teams do their entries in Tempus.
Norwegian Teams do their entries in medley.no. Mail the entry file (Lenex or AN) to: entry@swimopenstockholm.se
 
All other foreign teams do their entries in the attached Lenex file. Then mail the entryfile to entry@swimopenstockholm.se
If you don´t have a program to handle Lenex entries, you can download and install an editor: https://www.knzb.nl/StippWebDLL/Resources/Handlers/DownloadBestand.ashx?ID=1000040833
 
Our intentions are to mail out invoices for the Entries and Accreditations to all foreign teams during week 12. And after that for all the Swedish teams. All payment for entries and accreditations have to be done latest 1 of April.
 
 
ACCOMODATION/ROOMLIST- IMPORTANT INFORMATION
Almost all of you have already done the first or the entire payment, good.
Note that the last day for the Swim Open Organization to see the rest of the payment is 13th of March.

That means that our office need to see the rest of the payment at our account Friday the 13th (what a date…). Otherwise we need to cancel your rooms outside the payment you already has done. Monday is not an option then.

This is very important for you to respect and understand. Due to the COVID-19 our restrictions from our official hotels has changed a bit and to keep any kind of eventually possibilities for all parts open for any kind of refund in a ”worst case scenario” we all need to accept cancellations policys.
 
So, check with your offices that they have all payment details, and if they are the slightest unsure about the amount left to pay etc, please ask them to contact me asap, or latest at thuesday the 10th of March. Later than that will probably be to late.
 
 
Fill in the Clarion or Quality Globe ROOMLIST and mail back to management@swimopenstockholm.se , as soon as possible or latest the 13 of March. But, the sooner – the better, makes us happy!
 
If you have room booked that you don´t need, get back to us asap with an update and latest at the 10th of March and we would be able to give you some refund.
 
 
ACCREDITATION
For ACCREDITATION all swimmers who are entered in one event will automatically be issued an accreditation without application. Easy for you, and for us.
But all TEAM Leader, coaches and others need to register manually by this link: https://response.questback.com/idrott/sos2020
 
ATTENTION: You can only do one accreditation registration at a time, so use the link/liaison for all the stab persons one at a time.
 
 
TRANSFER
All foreign participants using the official Swim Open hotel reservation get free transfer from Arlanda to hotel on 31st of March 1st and 2nd of April and back on the 6th and 7th of April.

Look for SWIM OPEN signs from our STAFF after you passed the customer, they have very nice black shirts with SWIM OPEN brand.
For departure times at departure day please check transfer with the Hospitality desk at Clarion Hotel.
Transfer other dates and from/to other airports all teams has to arrange by themselves.
 
Fill in the TRANSFER FORM, save and then mail back to management@swimopenstockholm.se
The sooner the better, but latest Friday the 13th of March.
 
Nordic Swim Tour 2020
As you know Swim Open Stockholm is the last leg in the Nordic Swim Tour with a total amount of prizemoney of €135 000 – that´s crazy!
And there are still opportunity to do entries to both Helsinki Swim Meet and Bergen Swim Festival. 
 
 
If you have any question, about the competition or something else, don´t hesitate contact us.
 
 
Welcome to the 2020 edition of Malmsten Swim Open Stockholm!
 
 
Dennis Fredriksson
Manager
Swim Open Stockholm/Nordic Swim Tour
Sweden Swimming Federation
Tel +46 (0)70 874 95 03
dennis.fredriksson@svensksimidrott.se
www.swimopenstockholm.se

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